Keep a Teams transcript for meeting follow-up

Before you start

Ask the organiser whether transcription is permitted and who can access the result. Your meeting role and organisation policies affect the available controls. Tell participants before starting.

Start and find a transcript

1. Open More actions in the desktop meeting controls.
2. Select Record and transcribe.
3. Select Start transcription.
4. Confirm the spoken language.
5. After the meeting, open its chat.
6. Open Recap and look for the transcript.

Use it to check a decision

Find the section where a deadline was discussed. Compare the date, the named owner and any condition with your notes. If speakers disagreed, record that disagreement instead of presenting one sentence as a final decision.

Optional: ask Copilot afterwards

With eligible Copilot access, open Copilot from the meeting chat or Recap. Asking about spoken content after the meeting requires an available transcript. The suggested prompt below helps you review the output; it does not guarantee correct actions.

If no transcript is available

Ask the organiser about transcription permissions and retention. A meeting cannot be transcribed retrospectively from speech that was never captured. Use written notes and ask participants to confirm decisions instead.

Availability and limits

Transcript viewing and downloading depend on permissions. Copilot access is separate from ordinary transcription. Captions are not a saved transcript. Automatic transcripts can contain errors and may omit or misattribute speech.

Sources and checks

• Microsoft: live transcription in Teams
• Microsoft: Copilot after a Teams meeting

Documentation checked: 2026-10-10. Product steps have not been tested in a signed-in vendor app for this edition.

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